A brochure proof is the final chance to catch errors before the approved artwork enters production. This brochure proof approval checklist gives reviewers a repeatable route through content, layout and print details.
Check the source facts first
Compare every name, address, phone number, price, date and specification against the current approved source. Confirm that the intended offer and contact route still apply. Ask the person who owns each fact to review it; a general design approval does not automatically verify product or legal information.
Read headings and body copy in order. Look for missing words, repeated lines, inconsistent capitalization and changes made during earlier corrections. If the brochure folds, inspect the panel sequence using a folded mock-up. Confirm which panel becomes the cover and whether the back panel contains the details a reader will need later.
Review legibility and artwork
View the proof at its finished size when possible. Check small text, contrast, captions, image crops and alignment. Make sure logos and illustrations are the approved versions. Inspect the areas near folds and edges for content that may become difficult to read after finishing.
- Confirm finished dimensions, page or panel count and fold direction.
- Check images, captions and any permissions or credits required by the owner.
- Test QR codes and URLs from the final proof.
- Verify the paper and finishing notes in the job specification.
- List corrections in one marked proof and name the final approver.
Close the approval loop
Send corrections together instead of sending separate edits from several reviewers. Review the corrected proof against the marked version and confirm every requested change. Save the final file with a clear date or version label. Give the printer written approval only after the right people have completed their checks.
Print planning checklist
| Topic | Key point | Check before approval |
|---|---|---|
| Check the source facts first | Compare every name, address, phone number, price, date and specification against the current approved source. Confirm that the intended offer and contact route still apply. Ask the… | Record the agreed choice in the approved print brief. |
| Review legibility and artwork | View the proof at its finished size when possible. Check small text, contrast, captions, image crops and alignment. Make sure logos and illustrations are the approved versions. Inspect… | Check the supplied file at final size and confirm bleed and safe areas. |
| Close the approval loop | Send corrections together instead of sending separate edits from several reviewers. Review the corrected proof against the marked version and confirm every requested change. Save the… | Review one dated proof under suitable light before approval. |
CONTINUE THE PRINT PLAN
Keep the next step useful.
Explore the service page or related drafts, then send the agreed brief to the print team.
Frequently asked questions
Who should approve a brochure?
Assign a final approver and bring in subject owners for facts they control, such as pricing, dates or technical details.
Can I approve from a screen?
A screen review can catch copy and layout issues. Ask the printer which details require a physical sample or a production proof.
What does approval mean?
Approval confirms the reviewed version is ready to print. Keep the approved proof with the job record.