A complete print enquiry helps the printer understand the job and recommend the right options. This printing enquiry brief checklist organizes the details that support a clear quote and smooth approval.
Describe what you need
Name the item and its purpose. Share who will use it, the finished size, page count or construction, quantity and number of versions. If you have a sample, explain what you want to match and what can change. Attach draft artwork when available and state whether the copy is final.
List production preferences and open questions
Include paper or material preference, finish, folding, binding, die cutting, packing and delivery details. If you are unsure, say which decision you need help with. Tell the printer whether the job includes variable data, QR codes, barcodes, or product variants so the team can plan for those needs early.
- Item, audience and intended use.
- Finished dimensions and quantity by version.
- Artwork status, sample or reference.
- Paper, material and finishing preferences.
- Required date, delivery location and contact person.
Make the next step easy
Identify who can approve content and artwork. Ask for a quote that states its scope, assumptions, exclusions and validity. Ask whether the written quote includes packing and delivery so you compare the same scope across options. If your team needs a physical proof or sample, include it in the schedule. After you choose an option, keep the specification with the final artwork and purchase order.
Print planning checklist
| Topic | Key point | Check before approval |
|---|---|---|
| Describe what you need | Name the item and its purpose. Share who will use it, the finished size, page count or construction, quantity and number of versions. If you have a sample, explain what you want to match… | Record the agreed choice in the approved print brief. |
| List production preferences and open questions | Include paper or material preference, finish, folding, binding, die cutting, packing and delivery details. If you are unsure, say which decision you need help with. Tell the printer… | Record the agreed choice in the approved print brief. |
| Make the next step easy | Identify who can approve content and artwork. Ask for a quote that states its scope, assumptions, exclusions and validity. Ask whether the written quote includes packing and delivery so… | Record the agreed choice in the approved print brief. |
CONTINUE THE PRINT PLAN
Keep the next step useful.
Explore the service page or related drafts, then send the agreed brief to the print team.
Frequently asked questions
Can I ask for a quote without knowing the paper?
Yes. Describe how you plan to use the piece and ask the printer to recommend options.
Should I mention a deadline?
Yes. Give the date materials must be ready and ask the printer to confirm a feasible schedule.
What if I need several versions?
List each version and its quantity so the quote and production plan cover the full scope.