A useful commercial printing quote request describes the finished item, quantity, material and delivery needs in one place. A clear request lets a printer compare the right options and identify any missing decisions before pricing the work.
Describe the item and its job
Name the product: brochure, cards, booklet, labels, packaging or another piece. State the finished size, page count or open size, quantity and how people will use it. If you have a reference sample, share what you want to match and what can change. Attach approved artwork when ready; if it is not ready, say so.
List paper or material preferences, finishing, binding, folds, die cuts or other requirements. If you are unsure, describe the audience and use so the printer can suggest options. Avoid asking for a price based only on an image, because important production details may be missing.
Give the schedule and delivery context
Include the date the pieces need to be ready and where they should go. If multiple locations need separate quantities, show each destination and count. Ask the printer to confirm a feasible schedule and state what the quote includes, such as packing or delivery.
- Product type and finished size.
- Quantity, including counts by variant.
- Page count, fold, binding or construction.
- Paper, material and finish preferences.
- Artwork status, deadline and delivery locations.
Compare quotes on the same scope
When reviewing options, check that each quote covers the same size, material, finishing, quantity, schedule and delivery requirements. Ask the printer to explain differences before choosing. Keep the final specification with the approved artwork so the production team can follow one shared brief.
Print planning checklist
| Topic | Key point | Check before approval |
|---|---|---|
| Describe the item and its job | Name the product: brochure, cards, booklet, labels, packaging or another piece. State the finished size, page count or open size, quantity and how people will use it. If you have a… | Record the agreed choice in the approved print brief. |
| Give the schedule and delivery context | Include the date the pieces need to be ready and where they should go. If multiple locations need separate quantities, show each destination and count. Ask the printer to confirm a… | Confirm the dispatch date and delivery location before accepting the schedule. |
| Compare quotes on the same scope | When reviewing options, check that each quote covers the same size, material, finishing, quantity, schedule and delivery requirements. Ask the printer to explain differences before… | Record the agreed choice in the approved print brief. |
CONTINUE THE PRINT PLAN
Keep the next step useful.
Explore the service page or related drafts, then send the agreed brief to the print team.
Frequently asked questions
Can I request a quote before artwork is ready?
Yes. Provide the specification you know and label the quote as preliminary if details remain open.
What often changes the quote?
Quantity, materials, finishing, construction, schedule and delivery scope can all affect the final option.
What should I attach?
Share a reference, draft or final artwork and explain what the printer should evaluate.